Site Administrator

We currently have a new opportunity for a Site Administrator at our depot in Melton, where you will become an integral part of our ongoing street lighting installation and maintenance projects across Suffolk. Bouygues Energies & Services has a long-established highways and street lighting business that works alongside local government authorities and tier 1 contractors across parts of the UK.

Role

• Day to day administration of the Suffolk contract supporting the Office Manager and members of the management team to ensure smooth running of the contract.
• Assist with the management of the fleet for the contract, reporting & managing Insurance Claims.
• Producing monthly contract performance reports and managing the daily reactive reports to reduce the amount of late and return jobs. Reporting on faults and any contract issues and escalating to the relevant person
• Client Reporting on a weekly and monthly basis and meeting Service Level Agreements (SLA’s)
• Raising works order and permits for the branch and contractors and ensuring payments are made within time & raising permits for branch and contractor works and closing the permit at the apocopate time
• To fulfil Health & Safety responsibilities in accordance with the requirements of the Company's Health & Safety Policy and Health & Safety Management Plans
• Updating the Health and Safety database for the branch for monthly reporting and to conduct Fire Warden duties
• Recording, processing and resolving enquiries and complaints from members of the public and the client. Producing to associated reports for the contract. Inputting on the CMS system
• Assist with the completion of associated paperwork and databases related to the contract including vehicle information, subcontractor administration and support with the adherence to VOSA regulations.
• Attending and recording minutes for monthly monitoring meetings
• Raising purchase orders and support with webcycle
• To provide administration support with payroll.
• To comply with the Company’s Policies, Management Plans and Procedures
• To undertake such other duties appropriate to the level and character of work as may reasonably be required within the Department / Service. Significant permanent changes in duties will require agreed revisions to be made to this Job Description

Our excellent benefits package includes:

• Generous holiday allowance
• Company share scheme
• 2 paid volunteering days a year
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme

Why Bouygues E&S Solutions?

Bouygues Energies & Services Solutions is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group – a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.
In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.
Bouygues E&S Solutions is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.
Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification. We are also proud to have been awarded Investors in People Gold, which demonstrates our commitment to our people.

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.
We are an equal opportunities employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.