Project Coordinator

Bouygues Energies & Services Solutions currently has an exciting opportunity for a Projects Coordinator to join our Facilities Management Projects team. This is a 12 month fixed term contract, and will be based at a healthcare facility in Cambridge.

The purpose of the role:

The Project Coordinator is responsible for providing effective support and co-ordination service to the team of Project Managers

As a Project Coordinator, your day to day duties will involve:

• Providing accurate financial quality management information to report on project progress, pipeline, variances to pipeline, PRs, POs, GRNs and financial queries
• Create, issue and track all contracts issued to contractors and consultants utilising company templates.
• Maintaining project management systems and other management information systems on behalf of PMO and Project Managers and ensuring forecasts and milestones are accurate and consistent with operating guidelines
• Taking and preparing minutes of project meetings
• Keeping internal Finance Database up to date
• Ensuring all Projects are invoiced to the client in a timely manner including liaison with Commercial team and chasing of client approvals
• Issuing Purchase Orders and associated PO process and payments in accordance with financial procedure, involving procurement, legal and Finance as appropriate
• Resolving subcontractor payment queries on internal SAP system (Edifice) and processing invoices
• Ensuring all quote paperwork is presented to the client accurately, also filed and archived correctly
• Ensuring that project files are set up and maintained for all projects and works instructions on SharePoint and Project Database
• Being point for all project related requests for stationery, PPE, security clearance and access permits

The ideal candidate will have the following skills, experience and qualifications:

• Previous experience in delivering high quality administrative or project co-ordination services within an FM, construction, consultancy or project management environment
• Excellent written and verbal communication skills
• Good organisational and financial tracking skills
• Solid knowledge of Microsoft Word, Excel, PowerPoint, Visio and SharePoint
• Familiarity with Maximo and SAP systems is an advantage

Why Bouygues E&S Solutions?

Bouygues Energies & Services Solutions (BYES) is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group – a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.

In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.

Bouygues E&S Solutions is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.
Bouygues E&S Solutions values your privacy and we are committed to protecting your personal details.

We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.

If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.