PA / Office Manager

Bouygues E&S Contracting are looking to recruit a PA/Office Manager to work for us from our vibrant office in Bradley Stoke. Supporting the Project Director and his team, this role will encompass a wide range of Administration, PA, Secretarial and Office Management duties.

Duties

• Organising the Project Director’s schedule: booking and coordinating travel, setting up meetings etc.
• Coordinating the correspondence between the project office and the customer using CEMAR and correspondence between the project office and subcontractors
• Taking minutes and following up on actions
• Expenses – completing and following up on business expenses

• Ensuring a good stock of office supplies in the kitchen and stationery cupboard
• Liaising with office vendors and service providers i.e. cleaners, estate agency
• Setting up accounts with office vendors and service providers – including price negotiations, such as catering, cleaning,
• Maintenance of office condition and arrangement of necessary repairs, improvements and changes
• Coordinating office moves and refurbishments
• Active participation in H&S matters – including being a first aider and fire marshal
• Creating new suppliers for SAP and following up on certain financial tasks
• Booking national and international travel ensuring that costs are in line with the travel policy
• Assisting with meetings – arranging travel and hotels for guests, catering, taxi services
• On boarding of new staff members, including initial inductions and follow ups
• Work with HR to coordinate staff hiring, interviews and follow up
• Document Control cover

Essential Requirements

• Previous experience in a similar role
• MS Office experience
• Organisational skills
• A talent for team relationship building 
• Problem solving abilities

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details.  If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions