PA & Office Manager

Bouygues Energies & Services Hinkley Point C (HPC) team has an exciting opportunity available for an Office Manager/PA to be based from our Bristol office in Bradley Stoke.   

We have been awarded a Turn-key EPC contract for the HPC new build nuclear power plant Emergency Diesel Generators. You would be reporting into the Project Director and providing administration support to the team.   

Job Purpose & Scope:

To support the Project Director with administrative duties and to ensure the efficient and high standard running of the office. 

The Role:

Personal Assistant Tasks:

• Organising the Project Director’s, and Technical Manager’s schedule: booking and coordinating travel, setting up meetings etc
• Coordinating the correspondence between the project office and the customer using CEMAR and correspondence between the project office and subcontractors via the project mailbox
• Taking minutes and following up on actions
• Expenses – completing and following up on business expenses
• Collating monthly report data
• Assisting with any ad-hoc tasks as required by the Director

Office Management Tasks:

• Ensuring a good stock of office supplies in the kitchen and stationery cupboard
• Liaising with office vendors and service providers i.e. cleaners, estate agency
• Setting up accounts with office vendors and service providers – including price negotiations, such as catering, cleaning
• Maintenance of office condition and arrangement of necessary repairs, improvements and changes
• Coordinating office moves and refurbishments
• Meeting and greeting visitors
• Active participation in H&S matters – including being a first aider and fire marshal and COVID champion

Team Support Tasks:

• Creating new suppliers for SAP and following up on certain financial tasks
• Booking national and international travel
• Assisting with meetings – arranging travel and hotels for guests, catering, taxi services
• On boarding of new staff members, including initial inductions and follow ups
• Providing IT support as required
• Keeping track of attendance – monthly and annual
• Document Control cover

WIMS Coordinator:

• Take required people through the entire WIMS process (client’s site onboarding process) so they are able to access HPC site
• Respond to and complete actions on LC-9 audit requests from NNB

The person will ideally have:

• An excellent telephone and front desk manner
• Proficiency in Microsoft Office and IT
• Strong organisation skills

We rely on the experience and expertise of our people to help us deliver our projects. In addition to your technical expertise, we are looking for people who demonstrate our key values - Respect, Excellent, Courage, Integrity, Passion and Empowerment. We expect all staff to contribute towards our commitment to the health, safety and wellbeing of our staff and members of our supply chain.
In return, we offer a challenging and rewarding working environment, with the opportunity to work across a range of high-profile projects.

Why choose Bouygues? Why be one of our next generation?
- Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification
- a blend of structured training and hands-on experience
- the opportunity to work on ambitious and complex projects alongside industry leading experts
- UK and worldwide opportunities
- volunteering opportunities

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details.  If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.