FM Administrator

We have a new opportunity for an FM Administrator to support our Broomfield Hospital contract. This is a PFI FM contract which we have managed from the beginning. The role will be key to assist in the development and delivery of administrative support functions within the defined areas of responsibility for the Broomfield FM Contract.

Key activities

• Provide administrative support to the Management team including filing, photocopying, report binding, database maintenance, bookings and production of meeting minutes, etc
• Organise meetings and seminars ensuring all rooms and equipment are available.  
• Carry out all administrative functions across contract ensuring high standards of presentation, consistency and accuracy
• Order items using the MXES system, managing all order, delivery note and invoice paperwork, as required
• Develop systems for recording the activity of all sub-contractors and suppliers, ensuring that the sub-contractor and maintenance schedules are kept up to date
• To maintain the statutory inspection register
• Will be required to develop and maintain contract related databases as required, supporting the Digital Champion in the roll out and familiarisation of site staff of digital initiatives
• Assist in the administration of budgeting and financial management aspects of the contract
• Manage the stationery, office suppliers, uniform and PPE requirements for the contract, as required
• Assist in the production of reports, presentations, correspondence and tender documents
• Assist in the design and implementation of all management systems for the administrative function within the Broomfield Hospital FM agreement.
• Support the Helpdesk as required

Skills, qualifications & experience

• Previous experience of using a CAFM system is a requirement 
• Experience in building and maintaining client working relationships 
• Must be proactive with a flexible attitude when dealing with client and colleagues
• Must have excellent communication and organisational skills
• Will have a high level of IT skills with experience in Word, Excel and databases
• Must be able to use own initiative and work under pressure, whilst maintaining attention to detail

We offer an excellent benefits package including:

• Generous holiday allowance
• Company share scheme
• Cycle to work scheme
• Season ticket loan
• Employee assistance programme 

Why Bouygues E&S Solutions?

Bouygues Energies & Services Solutions (BYES) is an international business operating in over 25 countries and employing over 13,500 people. The company is part of the Bouygues Group – a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications, and media sectors.

In the UK, Bouygues Energies & Services is a leading provider of facilities management (FM), energy services, highways, and complex engineering solutions across the public and private sectors.

Bouygues E&S Solutions is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We place a strong emphasis on continual development, both professional and interpersonal. Currently over 2% of the Company’s payroll is spent on Learning and Development activities. We have our own international and local training centres, delivering technical and management courses.

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.