Document Controller

VSL International (UK) are looking to appoint a Document Controller to support our project team currently working on Hinkley Point C, near Bridgwater, Somerset.


Job Purpose and Scope:

As a Viewpoint 4Projects User, you will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures onto 4Projects.

You will also ensure that all users have access to the latest revision of appropriate documentation in a timely manner.

Key Tasks and Activities: 

• To assist in the implementation of the document control system (4Projects) and management during the projects life cycle
• Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required
• Ensure all technical documents and comments are recorded on 4Projects, including method statements (MS), product technical specification (PTS) and site design amendments (SDA)
• Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached
• To co-ordinate tender packages with the guidance of design manager/quantity surveyor which set of documents forms part of the relevant package and link the content of each approved design package to a respective location.
• Support the Project / Design / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.
• Support the project team and external parties to use the RFI system on 4projects.

Essential and Desirable Criteria:

Essential: 

• Good all round Document Control knowledge within construction
• ViewPoint 4Projects Super User
• Capacity to work effectively within a team environment
• Organisational skills (prioritising tasks, respecting deadlines, methodical work)
• Multi-tasking, Problem solving and decision making
• Attention to detail, adaptable and flexible
• Good IT skills (MS Office)
• Ability to work across various projects when required 

Desirable: 

• Familiar with various web based document management systems
• Knowledge of File Validation - Experience of examining documents, drawings, etc

Why VSL UK

VSL’s story started with a genuine technical revolution that helped broaden horizons for civil and construction engineers allowing them to push the boundaries of calculating structures further. Throughout the years we have continued to develop our products, equipment and construction technologies to respond to more and more stringent specifications in terms of quality, performance and construction speed.

Day in, day out, our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture, our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits, including:

• 26 days annual leave, increasing to by 2 days for 2 years’ service (max. 30 days)
• Pension scheme
• Life insurance
• Private medical insurance
• Cycle to Work Scheme
• Access to Lifestyle Benefits (such as our Cycle to Work Scheme)

 
Be Yourself!

Here at the Bouygues Group we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply.

By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details.  If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.