Document Controller

Bouygues Energies & Services have an opportunity for an experienced Document Controller to join on our Document Control team to support our growing Data Centre business.

Based in Stockley Park, West Drayton the Document Controller will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures.  The Document Controller will ensure that all users have access to the latest revision of appropriate documentation in a timely manner.

The Role:

• To assist in the implementation of the document control system and management during the projects life cycle.
• Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required.
• Ensure all technical documents and comments are recorded on 4Projects, including method statements (MS), product technical specification (PTS) and site design amendments (SDA).
• Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached.
• To co-ordinate tender packages with the guidance of design manager/quantity surveyor which set of documents forms part of the relevant package and link the content of each approved design package to a respective location.
• Support the Design Manager(s) / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.
• Support the project team and external parties to use the RFI system on 4projects.

The Person:

Essential Criteria:

• Good all round Document Control knowledge within construction.
• Previous experience with 4Projects - DMS (Document Management System).
• Capacity to work effectively within a team environment.
• Organisational skills (prioritising tasks, respecting deadlines, methodical work). 
• Multi-tasking, Problem solving and decision making.
• Attention to detail, adaptable and flexible.
• Good IT skills (MS Office).
• Ability to work across various projects when required.

Desirable Criteria:

• Previous Administration experience with 4Projects.
• Familiar with various web based document management systems.
• Familiar with BS 1192-2007+A2 and ISO 9001.

Why Energies & Services

Bouygues Energies & Services, is part of the Bouygues Group – a global brand employing over 130,000 people in 80 countries within the construction, engineering, civil works, energy services, telecommunications and media sectors.

Bouygues Energies & Services specialise in the execution of technically challenging, time sensitive projects and offer seamless consulting and facility solutions through an inhouse design, build, operate and maintain delivery model. 

Working with the Pharmaceutical sector we provide comprehensive solutions for contamination control strategies and cleanroom processing. Also, we are at the forefront of the Data Centre market, for over 15 years.

Day in, day out, our teams deliver some of the most technically innovate and challenging projects.  With a strong corporate culture, our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion.  We offer competitive basic salaries with generous company benefits including:

• Pension scheme
• Life Assurance
•  Annual leave increasing with service
• 2 paid volunteering days a year
• Healthcare plan
• Access to Lifestyle Benefits (such as our Cycle to Work Scheme)

Be Yourself!

Here at Bouygues we value the creativity and innovation that our diverse workforce brings, encouraging people from all backgrounds, particularly those from underrepresented communities to apply. By joining us, you will be inspired to bring your full self to the workplace, speak up and share your unique ideas. You will also have an opportunity to join our employee led diversity & inclusion communities such as WeLink (women network), Encompass (LGBTQ+), Kaleidoscope (BAME), Disability and Wellness peer support network, Parents and Carers network.

We are an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

We value your privacy and we are committed to protecting your personal details. If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions.