Document Controller

We are looking for an experienced document controller to support the efficient control of documentation and administrative processes, this role will be based from our office in Glasgow.   Axione use 4Projects as our core document control system.

Axione UK is undertaking a commercial investment, to deploy a full-fibre network across small towns and villages, offering access to its infrastructure and services to Internet Service Providers, operators and channel partners who address all types of end-users (residential users, businesses, public sector organizations, smart city applications and mobile operators).

The Document Controller will:

Assist Design Mangers in the design approval process, especially with regards to managing technical documents.

Administer our document control system (4Projects), including updating folder structures, custom fields, lists of users, workflows etc.

Administering access rights and permission levels on 4Projects, and ensure users have the right level of knowledge of procedures and protocols when using the tool.

Liaise with the project team about to registration, flow, closure, dispatch and filing of any documentation produced, including but not limited to: RFI, NCR, MS, PTS.

Maintain Project Matrices, List of Authorised Codes and Templates up to date to reflect the latest changes.

Create placeholders for the deliverables on 4Projects, as required by the Design Manager(s) who will provide with the confirmed and approved list of deliverables.

Coordinate with the Design Manager(s) which set of documents forms part of the relevant package and link the content of each approved design package to a respective location on the Collaborative Tool / Data Base ( Static Virtual Containers or Dynamic Virtual Containers)

Liaise with the Project Assistant(s) and with Design Manager(s) with regards to any Correspondence & non-Technical Documents that form part of the packages that the Document Controller is required to collate within the respective location on the Collaborative Tool / Data Base.

Assist Design Manager with monitoring the performance of the Design Team including preparation and dispatch of project reports to the relevant team members and other parties.

The ideal candidates will have:

Essential:

Good Document Control knowledge

Good IT skills (MS Office)

Capacity to work effectively within a team environment

Systematic problem solving ability

Organisational skills (prioritising tasks, respecting deadlines, methodical approach)

Desirable:

Previous experience with 4Projects

Familiar with various web based document management systems

Founded in 2003 in response to a drive to develop digital services in local areas initiated by the French digital economy act (Loi sur la confiance numérique), Axione has based its mission on its ability to design, build and operate infrastructure, with the aim of accelerating and facilitating access to digital technology.

Strong of its experience in the development of digital infrastructure across rural areas of France, Axione is expanding in the UK, bringing its experience in digital transformation of territories to support current and future uses of digital. Internet Service Providers and the government are today structuring the market to plan the deployment of full fibre connectivity to all premises in the UK (representing approximately 30 million premises) with the objective of reaching quickly a high pace of deployment to achieve full-fibre coverage as early as 2025.

Axione UK is undertaking a commercial investment, to deploy a full-fibre network across small towns and villages, and retaining its purely wholesale model, offering access to its infrastructure and services to Internet Service Providers, operators and channel partners who address all types of end-users (residential users, businesses, public sector organizations, smart city applications and mobile operators).

This investment is supported by our shareholders (Bouygues group and Vauban Infrastructure Partners) working with financial partners.